Usage process

We guide you through the entire process of using Akasaka Intercity Conference Center facility.
Please feel free to contact us by phone or email.

  1. STEP1

    Inquiries and tentative reservations

    Contact us by phone, email or with the following contact form. Please specify your company name and the purpose and contents of use. Note: We may refuse your request based on the purpose and contents of use. If an opening is available on your requested date you can make a tentative reservation. No cancellation fee will be charged during the one-week tentative reservation period.


  2. STEP2


    During the one week tentative reservation period you will consider your use and contact us with your answer. Once you have decided to use, we will send an application form from our facility. Once you have filled in and affixed your seal to the application form, please return it to us by fax or email. On receiving your application, we will draft a contract and apply a cancellation fee. Note: After the contract is concluded, venue charges as well as changes in the date and hours of use will be considered as cancellations.

  3. STEP3

    Deposit payment

    After concluding the contract, we will send you an invoice for the deposit (the total amount due for the use of the venue). Please pay by the due date stated on the invoice. Note: The bank transfer fee will be paid by the applicant.

  4. STEP4

    Meetings prior to holding the event

    Please consult meet with the facility staff before the day of the event about details related to layout, equipment to be used use , catering and various requested items.

  5. STEP5

    Holding the event

    Please confirm the venue, the equipment and so on. Specially assigned conference coordinators are permanently stationed at the facility, so please feel free to contact them if you have any problems or need advice.

  6. STEP6

    Paying the balance

    Please pay the balance of fees other than the deposit such as fees for use of incidental equipment and fixtures, as well for catering and other fees, excluding the deposit, by the due date noted on the invoice.