Below is a basic overview of an event, from initial inquiries to final payment.
Ask us any questions you want by phone, email, or via our Inquiry Form. Please clearly indicate the name of your company, the purpose for which you wish to use the room, and the contents of your event.
Think about whether or not you wish to finalize your reservation during the one-week tentative reservation period and let us know your decision. If you wish to finalize your reservation, we will send a Usage Application. Fill out all necessary information, affix your seal, and send the Usage Application back to us by email or fax.
The usage agreement will be considered concluded when we receive the Usage Application. Cancellation after this point will result in a cancellation fee.
After you have finalized your reservation, we will send you a deposit billing statement (for the entire site usage fee). Deposit the full amount by the deadline indicated on the billing statement.
Meet with AICC staff to discuss details such as layout, equipment, catering, order placement, etc. before the event.
Check the event site and supplies. A dedicated conference coordinator will be on-site at all times, so consult with him or her regarding any concerns or issues, great or small.
Pay facility and equipment usage fees, catering fees, and other expenses other than those included in the deposit by the deadline indicated on the billing statement.
Feel free to contact us to check on room availability or with any questions about our facility
PDFs of AICC and room diagrams, power outlet layouts, etc.
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